Please read this entire document for a clear understanding of how you should use the Egencia on-line site to make your travel arrangements.
In order to provide greater efficiency and convenience for Amtrak travelers, Egencia is pleased to announce the Amtrak online booking functionality on our site, effective as of April 27, 2011. You can now enjoy a more efficient Amtrak booking process as well as faster boarding with Amtrak's convenient barcode right on the Egencia itinerary.
When am I eligible to utilize the online travel service that Egencia provides for SCA?
Your SCA contact will notify you when you are eligible for SCA-paid travel to/from training and/or to/from your program site.
When is the best time to book my travel on-line with Egencia?
We suggest booking your travel on-line Monday through Friday, 8:30am-5pm (until 3pm is best on Friday) EST, as soon as possible after selection. This will enable your supervisor to approve your itinerary quickly and help keep down the cost of your ticket.
How do I get to the Egencia website?
Click here -> visit Egencia.
This link will take you to the Egencia website and Create an Egencia User Account. Fill out the traveler profile, filling out all of the mandatory fields. Please be sure the name used in the traveler profile matches the name on your photo ID.
Note: Due to higher flight prices, interns traveling to Alaska or Hawaii will be allowed to book flights that exceed the $650 travel budget.
How do I pay for my travel?
If you have been authorized to log-on to the Egencia website, SCA has made previous arrangements to pay for your air travel. If SCA is paying for this travel, then they will also pay the associated booking fee.
If you are paying for all or a portion of your travel to/from your site, (again, as outlined by your SCA contact), then you should use your own credit card for payment. Any reimbursement (if applicable) would be made after the travel expense has been submitted to SCA. If you are paying for your travel, then you will be responsible for paying the associated booking fee.
If you decline your Internship position after SCA has purchased your round trip travel, you may be required to return funds expended on your behalf.
Who do I call at Egencia in the event I have travel problems?
The phone numbers to call at Egencia for an agent to assist you with any travel problems are
1(866)397-2677 or 1(702)939-2530.